Borrowing Information for UW Extension Students

Access to Materials

Most libraries and units have materials which are available for browsing. All visitors are free to use these materials in the library.

Select materials are not accessible for public browsing, but may be requested for retreival. Persons with UW borrower cards may request this material online through the UW Libraries’ catalog. Those without UW borrower cards may request retreival through library staff at a service desk. Some examples of this are media, reserve, auxiliary and/or storage materials.

Some materials are restricted to Library Use Only. Typical items include most reference materials, Special Collections and archival theses.

Library Cards

If you have a Husky Card, it serves as your library card. If you have not been issued a Husky card you must take your receipt for classes to the Library Cashier for a UW borrower card. You will be given borrowing privileges for the duration of your class. Lost or stolen cards should be reported immediately to a library circulation desk or the Library Cashier, to prevent fraudulent use. Students can obtain replacement UW borrower cards from the Library Cashier (206) 543-1174. There is a $2 charge for replacing a card.

Your Library Account

You can check your library record, renew books and modify your personal information on the web.
You can receive library notices sent by e-mail telling you when your books are ready for pickup, have been recalled or are overdue. You will be sent a due date reminder notices two days prior to the due date. Make sure that an email address shows in your library account.

Loan Periods

Loan periods vary among libraries and may be determined by the status of the borrower, type of material and individual collection policy. The loan period is generally 4 weeks.

Retrieval, Holds and Searches

Most UW Libraries material with the status of "Available" can be pulled from the shelf and sent to another library for pickup. This may take three to five days. If you are in a hurry you should go directly to the owning library.
If the UW Libraries material that you want is checked out, the quickest way to get another copy may be to request a copy with the status of "Available" through the Summit catalog. A copy will be sent from another academic library in Washington or Oregon and will arrive in three to five business days.
You can also place holds on UW Libraries material. Longer due dates will be reduced and material will be available in seven to 14 days, depending on when the material was checked out. More information.
If you can't find material on the shelf that shows in the catalog as "available" request the item from the catalog and a search will be initiated. You will be notified when the item is found.

Returning Materials

Non-reserve library materials (except for fragile items) may be returned to any UW library or bookdrop. A drive-up bookdrop is available south of the dental wing of the Health Sciences Center. Reserve items must be returned to the service desk where they were checked out.

Change of Address

If you have a Husky Card report address changes to the Registrar, (206) 543-3868. Additionally you can change your address online through MyUW. Users with a library-issued borrowing card should report changes to the Library Cashier.

Fines

Fines and billing charges are assessed to encourage prompt return of materials. Fines apply all days and all hours, even if the library is closed.

Standard Loans (3 days or more):

There is a four-day grace period. On the fifth day the charge will be $2.50.

1-20 days overdue: $.50/day
21 days overdue: $20 billing charge, non-refundable, plus a replacement cost ($75 or more)

Reserve Materials and loans of less than 3 days:

1st hour overdue: $2.50
2nd hour to 56th hour overdue: $.50/hour
57+ hours overdue: $30 billing charge, non-refundable, plus a replacement cost ($75 or more)

Please note: Reserve materials must be returned to the Reserve Desk where checked out.

Replacement Charges

Replacement charges are levied when material becomes substantially overdue. The cost may be an average for materials in a subject area or the current actual cost of the item. Borrowers who have lost material can sometimes replace the item themselves - contact the library unit that owns the item for more information.

Appeal of Library Charges

If you think the library has made an error or if you have a special situation that made it difficult for you to return or renew materials on time, you may file an appeal. Charges may be upheld, reduced or cancelled. Appeals must be filed within six months of billing.

Appeals based on not knowing the library rules or the amount of charges, claiming your need was greater than another's, being too busy, being out of town, uncertainty about the due date, failing to receive an overdue notice, or failing to read your e-mail are generally not regarded as valid reasons for canceling or reducing library charges.

To begin the appeals process complete the appeal form linked below. Please take time to read through all instructions carefully and be sure to refer to the FAQ if you have any immediate questions. You will receive an Appeals Confirmation Receipt via e-mail if you enter an e-mail address on your appeal form. If you do not enter an e-mail address, but wish to confirm the receipt of your appeal, contact the Library Cashier at (206) 543-1174. The final decision from the committee will be sent via US mail to the address you provide in your Appeal. Please notify the Library Cashier of any changes to your address. The Library Fines Appeals Committee consists of a faculty member and students and it makes its decision independently of the Libraries.

Appeals Form

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Last modified: Friday August 31, 2007 (jlward)